One of the biggest challenges facing small and mid-sized businesses is finding and implementing processes that meet company needs today but that will also meet expanding needs in the future. After all, constantly having to invest and reinvest in systems and processes because what you were using can’t keep pace is costly and time-consuming. When you choose an electronic document management solution, you’re purchasing a scalable, cost-effective solution designed to help take your business from where it is today to where you want it to be in the future.
Here are the top five ways that electronic document management helps ensure smooth scaling for your future business growth:
1. Always Have Documents Available – from Anywhere
When you use a document management solution, your customer, employee and company data and records are available with just a few clicks 24 hours a day, 7 days a week. Even better, those documents and files are available wherever you are. That means you and your team can answer customers’ questions on the go as long as you have an internet-connected mobile device handy.
2. Automated Workflows Help You Work More Efficiently
Look for an electronic document management solution that allows you to create custom workflows so you and your team can work smarter as your business grows, not harder. Treeno Software’s EDM solution allows users to design and run workflows for almost any type of process involving the company’s documents and records. This means shuttling paperwork from one department to another manually can be a thing of the past, speeding up processing time and helping eliminate bottlenecks.
3. Never Worry about Finding Your Documents and Records
With an electronic document management solution, you can be confident your company’s business records and customer files can be retrieved quickly when you need them. In businesses that rely on paper records or manual processes to name and store electronic files, human errors and misfiling can lead to lost records. Thankfully, that’s not an issue when you use the consistent file structure you get with Treeno’s EDM solution.
4. Eliminate Wasted Time Handling Paper Records
Paper documents and manual processes aren’t just inefficient at the start; they’re inefficient throughout the life of the document. Businesses that implement electronic document management save time and money from the start as there’s no need to print documents, create paper files, store those files or retrieve and re-file them each time they are viewed, not to mention the money saved in paper and toner costs in a paper-based work environment. With document management solutions, employees can retrieve records in just moments and two or more employees can review the same records without having to share hard-copy records or make photocopies to collaborate.
5. Be Prepared for Audits
Finally, with electronic document management solutions, you can be confident your organization is meeting its records management and storage requirements as it continues to grow. If you are in an industry that involves regulatory audits, you can rest easy knowing your documents are being maintained securely and that you are prepared for auditors’ visits, even as your business expands.
Is Your Business Scalable? Discover How Treeno Software Can Help!
Whether you are just starting your business or have been in growth mode for several years, you can benefit from the scalability that comes with Treeno Software’s Electronic Document Management solution. To learn more, contact us today at 800-528-5005.