command your content
Leasing Companies Are Increasing Productivity and Improving Customer Service with Treeno Electronic Document Management Solutions
Leasing companies of all sizes often struggle with real-time access to client documentation. Treeno Electronic Document Management (EDM) can help your organization provide high-quality customer services while lowering your operation expenses by enabling authorized users to access client support materials instantly regardless of department or location.
The typical leasing company handles hundreds of thousands of documents and images each year requiring the allocation of physical space to store client applications, credit documentation, financial statements, lease agreements and correspondence. The majority of this information is handled through manual processes that often require moving paper documents from branch locations to the main office and copying documents multiple times at multiple locations. Duplication, storage and access contribute to the high costs of client information management.
Leasing Companies Rely on Treeno EDM to:
- Integrate integration with existing business applications for one click automated filing, search and retrieval.
- Automate document workflow automation (DWA) tracking and accountability for improved internal productivity and customer service.
- Simplify access to documents by providing secure mobile access to information anytime, anywhere.
- Eliminate the need for document duplication by providing authorized users with access to client support files from any location through a secure audited viewer.
- Eliminate storage and courier costs by scanning and electronically routing client information.
- Decrease processing time and costs and enhance customers’ experience.
- Simplify and reduce operation expenses associated with third party audits.
- Streamline and automate document retention and destruction processes with custom business rules.
- Track missing files through Treeno compliance reports and reduce risk and exposure.
Treeno Electronic Document Management Solutions for Lease Companies
Application Integration with Lease Origination Software
The Treeno EMD system seamlessly integrates with many lease origination business applications such as International Decision Systems’ InfoLease, Terravista’s Max Finance, Jack Henry, and FiServe,. With just a single click, you can retrieve filed documents and automatically file, name and link documents to client transactions within your application.
Lease Origination, Management and Processing
Leasing companies manage hundreds of pages of support documentation for just one client’s lease process. At the time of the lease request, the client’s file is initiated and the required documents are immediately added to it so lease processors can determine the lease risks. Lease processors assistance continues to build the file by collecting the client’s credit report, financial statements and tax returns, financial spreadsheets, funding checklists, lease information, personal or corporate guarantees, appraisals, amendments and so on. Treeno EDM solution provides a secure place to centrally store client information so that multiple authorized company personnel can simultaneously view the same file at the same time without making copies. The lease process is monitored using workflow management reports to identify the current status of each lease. With Treeno’s powerful workflow management tools, you can manage and measure your processing times and maximize your resources.
Once the lease has been approved by the leasing agent, you can use Treeno’s barcode recognition to automatically print a barcode on the electronic closing documents before they are printed. When the client signs the printed documents, you can then scan, fax, or e-mail them and they will be automatically added to the matching lease file in the Treeno system.
Integrated Customer and Vendor Portals
The Treeno EDM solution seamlessly integrates with your client and vendor portals and allows users with appropriate permissions to access financial documents in an authenticated and secure environment. Treeno also provides a publishing portal to allow selected documents to be securely viewed by an external party. Access to the Treeno publishing portal is audited and tracked via the Treeno audit table.
Electronic Contract Executions
Treeno allows for real-time lease signoff by integrating with DocuSign, an electronic contract executions application. This allows a client to remotely authenticate, add their signatures to the locations and automatically upload their signed documents their lease file.
Client File Management
Treeno EDM helps lease organizations manage all their clients’ business documents, including application, financial documents, contract, amendment documentation, credit collections documents and correspondence. Treeno eliminates the need for document duplication by providing authorized users with access to client support files from any location through a secure audited viewer.
Vendor Contract Management
Managing and renegotiating vendor contracts can be a timeconsuming, daunting task. Let Treeno EDM help you manage the renewal process. Leverage Treeno tools to report on contract expiration, renewal, and renegotiation time lines. With Treeno’s versioning capability, you can track changes to a contract, including who made each modification and when.
Document Retention Policy and Process
Managing the quantity of client and business documents is challenging enough without adding the laborious task of managing the document retention policies specific to each document type. You can simplify retention and purging processes using business rules defined by your organization. Rules can be as simple as, “If document exceeds seven years past date scanned, purge automatically”, or as complex as, “Based on the document type, Status field, and Time Beyond Date field, notify authorized user to view prior to purge”. Mitigate your risk by establishing your retention policy and automating the process.
Compliance
Treeno EDM solutions assists leasing institutions with a variety of compliance initiatives, including:
- Security Exchange Commission (SEC)
- Financial Industry Regulatory Authority (FINRA)
- Sarbanes Oxley Act of 2002 (SOX)
- Health Insurance Portability and Accountability Act (HIPAA)
Learn more about how Treeno can help you manage your leasing company. Contact us today!
