Leasing companies of all sizes often struggle with real-time access to client documentation. Treeno Electronic Document Management (EDM) can help your organization provide high-quality customer services while lowering your operation expenses by enabling authorized users to access client support materials instantly regardless of department or location.
The typical leasing company handles hundreds of thousands of documents and images each year requiring the allocation of physical space to store client applications, credit documentation, financial statements, lease agreements and correspondence. The majority of this information is handled through manual processes that often require moving paper documents from branch locations to the main office and copying documents multiple times at multiple locations. Duplication, storage and access contribute to the high costs of client information management.
Leasing Companies Rely on Treeno EDM to:
The Treeno EMD system seamlessly integrates with many lease origination business applications such as International Decision Systems’ InfoLease, Terravista’s Max Finance, Jack Henry, and FiServe,. With just a single click, you can retrieve filed documents and automatically file, name and link documents to client transactions within your application.
Leasing companies manage hundreds of pages of support documentation for just one client’s lease process. At the time of the lease request, the client’s file is initiated and the required documents are immediately added to it so lease processors can determine the lease risks. Lease processors assistance continues to build the file by collecting the client’s credit report, financial statements and tax returns, financial spreadsheets, funding checklists, lease information, personal or corporate guarantees, appraisals, amendments and so on. Treeno EDM solution provides a secure place to centrally store client information so that multiple authorized company personnel can simultaneously view the same file at the same time without making copies. The lease process is monitored using workflow management reports to identify the current status of each lease. With Treeno’s powerful workflow management tools, you can manage and measure your processing times and maximize your resources.
Once the lease has been approved by the leasing agent, you can use Treeno’s barcode recognition to automatically print a barcode on the electronic closing documents before they are printed. When the client signs the printed documents, you can then scan, fax, or e-mail them and they will be automatically added to the matching lease file in the Treeno system.
The Treeno EDM solution seamlessly integrates with your client and vendor portals and allows users with appropriate permissions to access financial documents in an authenticated and secure environment. Treeno also provides a publishing portal to allow selected documents to be securely viewed by an external party. Access to the Treeno publishing portal is audited and tracked via the Treeno audit table.
Treeno allows for real-time lease signoff by integrating with DocuSign, an electronic contract executions application. This allows a client to remotely authenticate, add their signatures to the locations and automatically upload their signed documents their lease file.
Treeno EDM helps lease organizations manage all their clients’ business documents, including application, financial documents, contract, amendment documentation, credit collections documents and correspondence. Treeno eliminates the need for document duplication by providing authorized users with access to client support files from any location through a secure audited viewer.
Managing and renegotiating vendor contracts can be a timeconsuming, daunting task. Let Treeno EDM help you manage the renewal process. Leverage Treeno tools to report on contract expiration, renewal, and renegotiation time lines. With Treeno’s versioning capability, you can track changes to a contract, including who made each modification and when.
Managing the quantity of client and business documents is challenging enough without adding the laborious task of managing the document retention policies specific to each document type. You can simplify retention and purging processes using business rules defined by your organization. Rules can be as simple as, “If document exceeds seven years past date scanned, purge automatically”, or as complex as, “Based on the document type, Status field, and Time Beyond Date field, notify authorized user to view prior to purge”. Mitigate your risk by establishing your retention policy and automating the process.
Treeno EDM solutions assists leasing institutions with a variety of compliance initiatives, including:
Learn more about how Treeno can help you manage your leasing company. Contact us today!