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Government Organizations Are Increasing Productivity and Improving Services with Treeno Electronic Document Management Solutions
Government organizations of all sizes often struggle with real-time access to documentation. Treeno Electronic Document Management (EDM) can help your organization provide high-quality services while lowering your operation expenses by enabling authorized users to access support materials instantly regardless of department or location.
Treeno Electronic Document Management helps public sector organizations improve efficiency and provide the transparency needed at all levels. Huge savings are achieved by enabling staff and constituents to easily manage the growing amount of paper and digital documents that flow in and out of government institutions.
Slow, paper-based processes that used to take weeks are transformed into fast, accurate, automated processes that take minutes or even seconds. Paper documents are scanned and stored along with electronic documents, images, email, and other types of content in a single, searchable repository. Citizens, public servants, and suppliers can go online to access public records and collaborate on projects and initiatives.
One of the easiest electronic document management solutions on the market, Treeno EDM is crucial to government agencies and departments that are increasingly faced with budget constraints while being driven by the constituents to provide enhanced services.
Government Organizations Rely on Treeno EDM to:
- Integrate with existing business applications for one-click automated filing, search, and retrieval.
- Provide document workflow automation (DWA) tracking and accountability for improved internal productivity.
- Simplify access to documents by providing secure mobile access to information anytime, anywhere.
- Eliminate the need for document duplication by providing authorized users with access to documents from any location through a secure audited viewer.
- Decrease processing time associated with meeting agenda approvals.
- Streamline and automate document retention and destruction processes with custom business rules.
Treeno Electronic Document Management Solutions for Government Organizations
Municipal Document Management
Let’s face it—regardless of the size of your town, city, or government organization, there are hundreds of thousands of documents to manage, such as agendas, meeting minutes, policy and procedures, RFPs, planning documents, permits, and so on. These documents not only need to be stored, but they must also be accessible to members of the community. Treeno can make accessing these documents easier while reducing related costs by integrating with your existing portal.
Planning Document Management
Planning organizations manage lots of large files, many of which are frequently in high demand by the public. Government personnel spend a great deal of time and resources accessing, producing, and sharing these files. Treeno EDM eliminates the overhead associated with storing volumes of files, frees up valuable physical space, and mitigates the risk of mishandling, natural disaster, and loss. Your residents will enjoy the value-added service, and your staff will be free to address constituents’ questions rather than wasting their time chasing paper.
Integrated Constituent Portal
The Treeno EDM solution seamlessly integrates with your web portal and allows public access to files that the town, city, or state has been defined as publically available. Treeno also provides a publishing portal to allow selected documents to be securely viewed by an external party. Access to the Treeno publishing portal is audited and tracked via the Treeno audit table.
Secure Case File Management
Treeno EDM helps law enforcement organizations manage all their case documents securely. Police departments often struggle to manage the number of documents that must be processed each day and the length of time that certain documents, especially juvenile case files, must be stored. Added to that is the challenge of providing authorized personnel with secure, instant access to those documents. Files are often kept under lock and key and require many steps to gain access to them. Treeno EDM allows authorized police personnel secure, audited access to documents within seconds. This allows police departments to make faster decisions in order to better serve the public.
Application Integration with Business Software
Treeno EMD seamlessly integrates with origination business applications, such as Arc IMS and Tritech. With just a single click, you can retrieve filed documents and automatically file, name, and link documents to the transactions within your application.
Vendor Contract Management
Managing and renegotiating vendor contracts can be a timeconsuming, daunting task. Let Treeno EDM help you manage the renewal process. Leverage Treeno tools to report on contract expiration, renewal, and renegotiation time lines. With Treeno’s versioning capability, you can track changes to a contract, including who made each modification and when.
Document Retention Policy and Process
Managing the quantity of client and business documents is challenging enough without adding the laborious task of managing the document retention policies specific to each document type. You can simplify retention and purging processes using business rules defined by your organization. Rules can be as simple as, “If document exceeds seven years past date scanned, purge automatically”, or as complex as, “Based on the document type, Status field, and Time Beyond Date field, notify authorized user to view prior to purge”. Mitigate your risk by establishing your retention policy and automating the process.
Compliance
Treeno EDM assists government institutions with a variety of compliance initiatives, including:
- Security Exchange Commission (SEC)
- Health Insurance Portability and Accountability Act (HIPAA)
Learn more about how Treeno can help you manage your government organization. Contact us today!
